Senior Administrative Assistant

Position Overview: Administrative Assistant, Department of Architecture, to provide administrative support to the department head (DH).  Will manage the logistics for department faculty searches and promotion and tenure cases; collect, compile, and archive annual faculty self-assessment survey; act as liaison between the DH and the Dean’s Office and other internal and external offices/constituents; manage the DH’s calendar and schedule; make travel arrangements and prepare expense reports; schedule and coordinate meetings; assist with logistics for departmental events (i.e., commencement gatherings, symposia and lectures, retreats, other special projects and activities), including catering, guest speakers, invitations, etc; assist with inquiries and requests on an adhoc basis as part of the department headquarters’ help team; and work on other projects and duties as needed.

Specific Duties:

  • Serve as department staff primary resource on policies and procedures regarding search, promotion, and tenure cases.  Counsel faculty members on promotion, tenure, and appointment timelines and requirements.   Train support staff on procedures and the preparation of materials related to searches, and preparation of appointment/promotion dossiers.  Serve as liaison with Dean’s Office.
  • Maintain confidential faculty records; track tenure and promotion schedules; track eligibility for sabbaticals and junior research leaves; track committee assignments; update and submit faculty lists for MIT Bulletin, Department Website, and appropriate professional/academic organizations.
  • Working closely with the Administrative Officer to prepare documents for academic appointment process; with oversight from the Administrative Officer aid in the interpretation of appropriate appointment classification and policies compose invitation letters for Head’s signature, arrange appropriate meetings, etc.    
  • Coordinate process for annual Report to the President:  solicit material from faculty and staff, write report for Head’s approval.
  • Coordinate process for annual Outside Professional Activities (OPA) reports: initiate requests, collate data, and write text for head’s approval.
  • Oversee yearly calendar related to department, school, and Institute activities; anticipate requirements and deadlines; coordinate daily schedule for Head.
  • Coordinate department-wide faculty and committee meetings chaired by the Head; attend meetings as required; prepare materials for meetings.
  • Working closely with the Administrative Officer will coordinate the process for biennial Visiting Committee review; coordinate participation of faculty, students, and staff; serve as liaison with Visiting Committee Office.
  • In collaboration with the Manager of Special Initiatives, oversee process for annual Statistical and Progress Report for professional accrediting board (NAAB):  solicit and collate information, coordinate the draft report for Head’s approval.
  • Work as a part of the Headquarters team. 

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Qualifications & Skills: REQUIRED: High school diploma or equivalent is required with a minimum of 5 years of administrative, office, or related experience, preferably in an academic environment. The successful candidate will possess strong organizational and interpersonal skills and the ability to handle a fast-paced, multi-task work environment with changing priorities and limited supervision with a dedication to collaboration and positive interactions in a calm and effective manner. Must have excellent project management skills, strong attention to detail, and the proven ability to multi-task with demanding timeframes. Ability to use high-level discretion and maintain a high level of confidentiality. Must have experience with managing complex calendars along with experience with coordinating logistics for meetings and events.  Must have extensive computer proficiency, including standard Office suite, familiarity with MIT SAP, Concur and CANVAS preferred. Experience with web CMS helpful. 


Assistant Professor (tenure track) of Architectural History and Theory


The Department of Architecture at the Massachusetts Institute of Technology is seeking to fill a tenure-track faculty teaching position in global Architectural History, 1400-1800, in the History Theory Criticism (HTC) Program in Architecture and Art History. The History, Theory, Criticism program in MIT's School of Architecture and Planning was founded in the 1970s as the first PhD-granting program in a school of architecture, specializing in interdisciplinary research and teaching focused on the intertwined histories of architecture and art. Over this period, HTC has become a leader in the field of architectural history and theory, with alumni in the United States and across the world assuming strong leadership positions in the field.

The successful candidate should have conducted doctoral studies primarily in the historical study of architecture in the period of the fifteenth to the eighteenth century, an era defined by new economic, cultural, military and technological encounters between the different peoples of the world. They will aid the faculty of the HTC program, and the Department, in further extending HTC’s ambition to address critical issues pertaining to this global history and its ramifications for the field today. These issues include the history of environment and politics; the history of materials and material cultures in global trade and exchange; the history of design and manufacturing, the history of inequality (race, class, gender); and studies in technology and society.

MIT has both a strong doctoral and professional program in architecture and its associated disciplines, and applicants should be prepared to contribute to an interdisciplinary program that serves diverse, highly motivated student body pursuing graduate and undergraduate programs not only in architecture, but also the arts, the humanities and social sciences, and the sciences and technology. The selected candidate will be expected to teach both broad survey as well as specialized seminar courses at the undergraduate and graduate levels, as well as guiding masters and doctoral research in the history of architecture and art in an internationally recognized School of Architecture and Planning. The PhD is essential, and applicants who also have training in architectural design or urbanism are strongly encouraged to apply. 

In keeping with MIT's culture of faculty self-governance and the Department's expectations of its faculty, the candidate is expected to participate in the intellectual life and administrative functioning of the department, and to contribute to the department's research and pedagogical agendas. The individual should enjoy collaborating with colleagues, be an articulate communicator, and be dedicated to help steer and support the rich, diverse culture of the Department. In pursuing research, teaching or practice, the individual should also be an effective representative of the department to the external world, including professional organizations and the rapidly changing world of academic publishing.

Dedicated to a humanistic and technologically sophisticated vision of design, history, and pedagogy, the Department of Architecture is uniquely positioned within the School of Architecture and Planning and within the larger institution of MIT, which strongly supports innovation and entrepreneurial activity, cross-disciplinary work, and diversity. The Department is actively committed to building and sustaining a diverse and culturally inclusive community of faculty, students, and staff, and a learning and research environment that welcomes and supports diverse interests, orientations, and work. The academic structure of the Department is unique in that each of its five disciplinary areas (Architecture + Urbanism; Art, Culture and Technology; Building Technology; Computation; and History, Theory and Criticism) work at equal intensity, across boundaries, and in collaboration to create an environment in which innovative research and scholarship fuse with the pedagogical agendas of the studios and ongoing design inquiry. 

The Department engages productively in research and education alliances with the other units in the School (e.g., the Department of Urban Studies and Planning; Leventhal Center for Advanced Urbanism; Media Lab; Program in Media Arts and Sciences; Program in Art, Culture and Technology, and Center for Real Estate). In this exciting context, the Department is explicitly committed to excellence in both pedagogical and research activities. Believing that the cross current between the two creates a charged atmosphere for study and a critical edge for research, we are seeking candidates with an ability to thrive and lead in the Department.


Preferred Qualifications:

The position is designed for a junior scholar for whom a hire at the Assistant or Associate without Tenure level is appropriate, depending on scholarly experience in the field. An ability to advance a teaching and research agenda in an academic environment are essential. Candidates should hold a PhD in architectural history and show proven excellence in teaching, scholarship, design practice or a combination thereof. The committee will consider candidates in advanced stages of their PhD studies.

Application Instructions

Please note: offers are contingent upon gaining appropriate work authorization. 

Interested applicants should submit: a statement of interest outlining their vision and qualifications for the position, including major professional, research, pedagogical goals and achievements; a teaching statement along with syllabi for two potential classes the applicant might want to teach; a curriculum vitae; a list of three recommenders and their contact information; a dossier of selected scholarly work composed of no more than three chapters or articles. We also request a statement on diversity, equity, inclusion, and belonging, including past and current contributions as well as vision and plans for the future in these areas. Applicants are encouraged to discuss approaches to fostering an inclusive environment including but not limited to teaching, mentoring, and affirming diverse viewpoints. Review of applications will begin on October 1, 2022, and continue until the position is filled. Please submit materials to Interfolio via Applications will be accepted only online through the Interfolio website. Please address application materials to: 

HTC Search Chair
Dept of Architecture, History Theory and Criticism Program
Massachusetts Institute of Technology
77 Massachusetts Avenue, Cambridge, MA  02139-4307

For technical issues, please contact Interfolio at (877) 997-8807 or

MIT is committed to building a culturally diverse educational environment; women and minorities are strongly encouraged to apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, national or ethnic origin. The Department of Architecture continues to develop its diverse communities of teachers and scholars, and strongly encourage applications from women, veterans, individuals with disabilities, and/or members of under-represented groups.

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Communications Coordinator

Position overview: Coordinates and supports communications efforts for the department, including exhibitions, publications, communications, with a focus on lectures and events. Works together with the Communications Strategist and various stakeholders in the department to coordinate, produce, and promote the department lecture series which, as the cornerstone of public programming for the department, showcases weekly presentations from visitors across the globe who join our community for in-person presentations that are streamed online. Responsible for the organization of these lecture events including: working with designers to oversee production of posters and other promotional materials; producing event emails and invitations to related events; generating content and overseeing promotion of events on social media and websites. The Coordinator will be present for and run each event, overseeing student support and documentation / live streaming. The role also oversees post-production of video content, including minor editing and archiving. The role curates and develops content for several of the department’s publications platforms, Website, Facebook, Twitter, and LinkedIn, including the posting of news, updates, student work, and events. In collaboration with the Communications Strategist and the department communications team, the Coordinator develops content campaigns and facilitates the sharing of content and ideas across platforms. Tracks performance of posts and gathers metrics on a weekly basis to measure growth and other goals of platforms. Assists with archiving student work and other communications-related projects, as needed.

REQUIRED: bachelor's degree in journalism, communications, or related field; one year of communications experience, preferably in architecture, art, or design fields; experience with content creation, digital communications, project management, and media relations; editorial, content development, fact-checking, proofreading, and written and oral communication skills; up-to-date experience with and extensive knowledge of digital communications platforms (social media); high-level proficiency with Microsoft Office (Word, Excel, PowerPoint) and Adobe suite (Photoshop, InDesign, Illustrator); ability to prioritize multiple work assignments, meet deadlines, and work in a team-oriented environment, and collaborate across all organizational units; discretion and judgment with sensitive information/issues; strong research skills, including ability to assess and synthesize information and translate complex concepts for a general audience; ability to copy-edit for grammar, spelling, accuracy, format, tone, and AP style.

PREFERRED: A master’s degree; knowledge of and experience in university research, graduate studies, and/or professional practice transfer; interest in architecture, art, and design; eye for design; and website development experience.

Occasional night and weekend hours will be required around events.

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